Medical Records Request

At this time, UC Health is not releasing medical records in person due to the COVID-19 pandemic. However, we do offer other options for obtaining medical records.

Patients may request a copy of their medical records by completing and submitting an Authorization for Release of Personal Health Information form.

Please download and complete the authorization form to submit your medical record request by fax, email or mail.

Verification of identity may be required. Acceptable forms of identification include driver’s license, employment ID, state-issued ID, current school ID, military ID, VA. ID or a valid, current passport.

If you are requesting your medical record by email or fax, please use the corresponding email or fax for the specific site where you received care:

UC Medical Center
Email: UCMC-Medical-Records@uchealth.com
Fax: 513-584-0739

Daniel Drake Center for Post-Acute Care
Email: Drake-Medical-Records@uchealth.com
Fax: 513-418-2533

West Chester Hospital
Email: wch-medical-records@uchealth.com
Fax: 513-298-7765

The Medical Records Department’s hours of operation are Monday – Friday, 8 a.m. – 4 p.m. The department is closed on weekends and major holidays.

Please allow 7-10 business days to process your request. If the requested information is located off-site or if the authorization form is not properly filled out, additional time may be required to process your request.

If this is an urgent request, please contact the Medical Records Department where you received your care.

Forms

If you are requesting copies for someone other than yourself, you will need to provide legal documentation that verifies legal guardianship, power of attorney, executorships or next-of-kin relationship to a decedent.

Parents may request copies of their minor child’s records if they have legal custody of the child and the child is not legally emancipated.

UC Health’s Medical Records Department does not possess access to medical imaging films or billing information. Please contact those respective departments to obtain those records.

Frequently Asked Questions

For additional information, please refer to Frequently Asked Questions.

Amendment to Medical Record Requests

You have the right to request an amendment to your medical record if you believe it is incorrect or incomplete. Submit a completed amendment form directly to the Medical Records Department. This form must be signed and may be submitted by fax, mail, e-mail or in person. Verification of identity is required. Please allow 21 business days for the request to be processed.

 

  • Contact Us

    UC Medical Center

    Medical Records Services
    234 Goodman Street
    Cincinnati, OH 45219
    Phone: 513-584-0444, choose option 2

    West Chester Hospital

    Medical Records Services
    7777 University Drive, Suite A
    West Chester, Ohio 45069
    Phone: 513-298-7750, choose option 4

    Daniel Drake Center for Post-Acute Care

    Medical Records Services
    151 W. Galbraith Road
    Cincinnati, OH 45216
    Phone: 513-584-4303

  • Notice of Privacy Practices

    The Notice of Privacy Practices describes how medical information about you may be legally used within UC Health and disclosed to other health care providers, businesses or government agencies.

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